10/12/2026
Executive Assistant & Operations Coordinator
315 Logistics | Amazon Delivery Service Partner
Job type: Full-time
Pay: $45,000β$50,000 per year
Work setting: Primarily office-based
Reports to: CEO and Chief Administrative Officer (CAO)
οΏΌAbout the opportunity:
315 Logistics is a growing Amazon Delivery Service Partner supporting operations in Virginia Beach, Hampton, and the Outer Banks. We are seeking an experienced, organized, and tech-savvy Executive Assistant & Operations Coordinator to work directly with our CEO and CAO.
This position combines executive administrative support with hands-on coordination of compliance reporting, insurance claims, operational equipment, and special projects across three stations.
Our ideal candidate takes initiative, communicates clearly, protects confidential information, and follows assignments through to completion. If you enjoy solving problems and keeping people, projects, and deadlines on track, we would like to hear from you.
What you will do:
-Support executive leadership: Coordinate schedules, meetings, correspondence, administrative requests, and special projects for the CEO and CAO.
-Keep projects moving: Track priorities, deadlines, and follow-up items; provide regular updates; and identify issues that need leadershipβs attention.
-Maintain compliance records: Gather information, prepare recurring and ad hoc reports, monitor due dates, and keep documentation accurate and organized.
-Coordinate insurance and incident claims: Open and track claims, collect statements and supporting documentation, communicate with insurers and vendors, and follow each claim through resolution.
-Connect our stations: Maintain regular communication with station leaders in Virginia Beach, Hampton, and the Outer Banks to coordinate requests and share timely information.
-Coordinate operational tools: Support the ordering, assignment, tracking, replacement, and troubleshooting of fuel cards, phones, and other operational equipment.
-Manage calls and follow-ups: Contact vendors, insurers, station teams, and other business partners to obtain information and resolve outstanding matters.
-Maintain confidential records: Handle company, employee, and business information with professionalism and discretion.
-Improve processes: Use Google Workspace, Microsoft Office, Amazon DSP portals, and company-approved AI tools to organize work and improve efficiency.
What we are looking for:
Required qualifications:
-At least 5 years of administrative, executive support, operations coordination, or related experience.
-Strong written and verbal communication skills.
Excellent organization, attention to detail, and follow-through.
-Proficiency with Google Workspace and Microsoft Office.
-Ability to learn new software, portals, and communication tools quickly.
-Sound judgment when handling sensitive and confidential information.
-Ability to prioritize requests from multiple leaders and adapt as business needs change.
-A proactive approach to problem-solving and the ability to work independently.
-A driving record that meets company requirements and satisfactory completion of a background check.
-Availability for occasional early mornings, late evenings, and weekends.
Preferred qualifications:
-Experience with insurance claims or incident documentation.
-Experience in logistics, transportation, or Amazon DSP operations.
-Experience preparing compliance reports and tracking operational equipment.
-Familiarity with AI tools for drafting, summarizing, and organizing information.
Schedule and compensation:
-This is a full-time, salaried position paying $45,000β$50,000 annually, based on experience and qualifications.
-The regular schedule is Monday through Friday, with occasional weekend work as business needs require. -Start and end times may vary depending on active projects and operational priorities, including occasional starts as early as 7:00 AM.
π¨How to apply:
Apply through Indeed with your resume. Please include a brief note describing your experience supporting leadership, coordinating projects, or managing operational tasks.
OR email us directly at [email protected]
315 Logistics is an equal opportunity employer. Employment is contingent upon satisfactory completion of a background check and driving record review.
Pay: $45,000.00 - $50,000.00 per year
Benefits:
401(k) matching
Dental insurance
Health insurance
Paid time off
Tuition reimbursement
Vision insurance
Work Location: In person
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Indeed link:
315 Logistics
